Trader Information
We Out Here Festival: 20th-23rd Aug 2026 (arrival Weds 19th)
We very much look forward to welcoming you to trade with us at We Out Here 2026
If you have not yet uploaded your public liability insurance documents, you can do so HERE. You must provide these before you are allowed to trade.
You will find the recording of the zoom call we held on 22nd May HERE. Passcode: s.N8!##5. This was a general introduction to festival trading.
You will find the recording of the 2nd zoom call we held on 14th July HERE. Passcode: M73K&Yx?. This was more focussed on stall display and the selling experience.
Trader WhatsApp Group: I have created a trader WhatsApp group for announcements only. I am aiming to use this minimally for any last minute reminders or messages that I need to get out while onsite. You can join using this link: https://chat.whatsapp.com/ClHrlbyRIYH7wOp6UbK5Kh
Closer to the festival, you can access the set-times and full line-up via the WOOV app.
Arrival
Festival Site Address: St Giles House, Wimborne St. Giles, Wimborne, Dorset, BH21 5ND. Security will be in place to direct you to the appropriate area. The exact address for the crew gate will be sent with your QR code. I will update this webpage and provide the official crew guide once available.
Arrival is on the Wednesday between 2 - 7pm or Thursday morning 8.30 - 10am and take down is Sunday evening or Monday morning. If you are arrive outside of these times, we will not be available to assist you with arrival. You can arrive after 7pm on the Wednesday if you would like to set up your camping space but we cannot guarantee access to the trading tents after this time. Please pay attention to the time the gate shuts when you receive your QR code. Please allow time to queue at accreditation when you arrive. If you have issues on the day of arrival, you can call or text Sinead (07813981564).
Access to the festival site by car will only be possible if the ground is dry and is NOT allowed after 10am on Thursday (& sometimes earlier than this). If it is wet, we need to preserve the site so you will need to walk your things onto site from the car park. Please ask for assistance if you need it and we will do our best.
You need to wear a high vis vest on site on the Wednesday, Thursday morning up until midday and on Monday as it is classed as a building site during the break & build phase. You will need to provide this yourself.
When you arrive, make your way to accreditation (check-in) to get your name checked off the list using the QR code you will receive via email. You will need to complete the site induction in advance of arriving onsite where phone signal can be patchy. PLEASE BRING ID. You can then make your way to the Crafty Fox / Fashion tent to drop off your things either by car or on foot. You will be met upon arrival by Sinead (07813981564), Thamar (07775752006), James or Stephan.
New for 2026, we are organising a trader meal at the Crafty Fox Market tent on the Wednesday evening around 7.30pm, catered by Lalitas. The cost is £10 per person and the menu is: A thali - rice, dal, a stir fry and a papadoms - all vegan and gluten free.
If you wish to join, please pay the relevant amount using the link below with your shop name as the reference:
The deadline to confirm is Wednesday 12 August but it would be really helpful if you could pay sooner rather than later so that I have an idea of numbers! Stall helpers all very welcome too.
You will find the draft layout for the Crafty Fox Market tent HERE.
You will find the draft layout for the Sustainable Fashion Market HERE
You will find the draft layout for the Gazebo traders HERE. Gazebos will be located in a line between the Crafty Fox Tent and the Fashion Tent. Although vans are marked on this diagram, we can’t guarantee we’ll be able to fit a van for all traders in behind the stalls.
We do NOT provide tables unless these have been booked and paid for in advance. Those who have booked are marked in pink in the draft layouts. You are welcome to bring your own table or other furniture but it should be no larger than a 6ft trestle table.
Here is a screenshot of the relevant area of the site map. Crew camper-vans are directly behind the Crafty & Fashion tents this year and crew camping and glamping have moved a little further back….. If the crew entrance is in the same place as last year, you will drive in from the bottom of this map and then take a left along the blue track-way to access the back of the large white marquees (Crafty tent & Fashion tent).
Introducing our Team:
We will have 5 team members onsite during the festival. If you have any issue during the festival and you can’t find the relevant person, you can text Sinead directly. We want you to feel supported during trading and would much rather know about any issues as they arise so that we can do our best to help. We will be available at the start and end of every day and will check in regularly throughout trading hours so please feel free to talk to us if you need any help at all.
Stephan: Gazebo Traders
Krissy: Fashion Traders
Thamar & James: Crafty Fox Market Traders
Sinead: Across all traders
You can also talk to the lead trader in each area if you can’t find one of us as follows: Crafty Fox Tent - Adamina, 2 Hungry Bakers, Fashion Tent - Emma, Fruit Salad, Gazebos - Lilly and Pete, Norts & Rosses.
Sinead (07813981564)
Krissy
L-R: Stephan, Thamar, James
Trading
The trading hours are from 1pm - 7pm on Thursday, 10am - 7pm on Friday and 11am - 7pm on Saturday & Sunday. Note the earlier start on Friday which is different from previous years.
In the Fashion Tent you have the option of either using a table plus 2 clothing rails or 3 rails and no table. WE DO NOT PROVIDE THE CLOTHING RAILS - YOU NEED TO BRING THEM! If you could bring your own mirrors along, that would be helpful.
You need to commit to having your stall open for the duration of the trading hours - the success of the market relies on everyone playing their part. PLEASE BE ON TIME EACH MORNING!!
There will be a WiFi service provider contracted by the festival to provide service across the site. We will provide details once onsite. It is VERY IMPORTANTANT YOU DON’T SHARE THE WIFI PASSWORD with friends and family. It is strictly only for taking payments. We cannot 100% guarantee that it will work as planned - particuarly if the password gets shared which is a recurrent issue. There is a free WIFI cafe onsite for festival goers - it’s next to the WOH Radio stand and visible from both of our marquees.
You should have a cash float ready as backup. EE has been reported as being the most reliable provider for phone signal onsite. There will be a power socket in each marquee to charge devices but you may need an extension cable. Please check that your card reader is working and updated BEFORE you arrive onsite and think about backup options if this fails. Some traders have suggested that payments work better directly via a phone rather than using an intermediary card reader.It really helps to engage with customers as much as possible during the festival. Think about the signage on your stall and getting across the message that your products are handmade / sustainable. If you can offer anything interactive, that can also really help to get customers chatting. You should also make sure your pricing is clear.
If you are selling larger products or anything which can be easily damaged (eg.prints), you may find it helpful to offer a postage service where you send products to people after the festival. Alternatively, you could offer to hold the products until Sunday when they can pick them up.
Although we are hoping it won’t rain (!), you may find you need to protect your products from damp. The floor of the marquee is grass and can get damp overnight. You may wish to bring plastic boxes to store stock in and perhaps an outdoor rug to put beneath your stall. It might also be useful to have large plastic bags to keep things in overnight. Cardboard boxes soak up moisture and are no good in this environment.
Please bring as much decor as possible to make your stall colourful and inviting. If your stall is positioned along an edge, you may wish to bring a large piece of colourful fabric to create a backdrop to your stall. You will also need to bring a tablecloth with you.
There will be a small PA system in the tent with background music playing where needed.
Electrical Safety
Power supplies will be provided through approved site electrical infrastructure.
Electrical equipment must be in good condition and suitable for public events.
Damaged equipment must not be used.
Extension leads must be appropriately rated and routed safely.
Cables must not create trip hazards.
Traders may only connect equipment approved for use within the market environment.
Power will be used primarily for lighting, payment devices and approved low-load equipment.Gazabo traders need to bring a 16A blue CEE to 13A adapter lead with socket to connect into the distribution box.
Security
Traders are personally liable for their individual stalls. Stallholders will not hold Crafty Fox Market or the festival liable for any damage, loss, theft or injury incurred while participating in the market.
At the end of every day, we will close up the marquee. The tent is laced up rather than ‘locked’ and is therefore not 100% secure.
We advise that you pack your products away at the end of every evening. Many traders keep boxes under their stall for this purpose. If your products are small (eg. jewellery), you may wish to use one of the onsite lockers (chargable). The other option is to lock valuables in your car overnight if you have access to one.
Please keep an eye out for fellow traders stalls and possessions - if you spot anything unusual, please let the site security know as soon as possible.
Camping
If you have booked a bell tent you will be in crewtique camping and will be sent details separately. Please pay attention as to whether you need to BRING YOUR OWN BEDDING or not. It can get cold at night - beanies, extra layers and blankets are all useful.
If you are bringing your own tent, you should camp in ‘Crew and Artist camping’ which is behind our marquees.
Tents are not to be placed next to camper vans due to fire risk.
Take-down
You can pack down your stall and leave from 7pm on the Sunday if you are able to walk your items off-site to your car.
Alternatively, you have the option to stay until the Monday. If you need to bring your car onsite, you will need to wait until there is clearance to drive onsite. This may not be until around lunchtime on the Monday.
If you are using the shuttle buses to take you back to the Bournemouth train station, you will be able to board these for free using your QR code.
Here are some pictures from previous years:
You will find full trader listings on our website here. Below are the marketing images:
and finally….
A reminder of our refund policy from this point forward…… If you are unable to attend, please email sinead@craftyfoxmarket.co.uk to notify us. If it is more than 30 days before the event, we will refund stall fees minus a £50 (+VAT) administration fee. If it is between 14 - 30 days before the event, we will refund 25% of stall fees. No refunds will be provided if less than 14 days notice is provided regardless of the circumstances - as I’m sure you can appreciate, it is very difficult to find replacement festival traders at short notice.
Cancellation Policy in the event of festival cancellation in advance of start date
We sincerely hope that this won’t happen, but need to ensure all traders are aware of the potential for this situation. In the event of the festival being cancelled, we will offer a refund on your trading fees, minus £50 (+VAT) per trader as a contribution to our administration costs.
In the event of the market being cancelled in advance, we regret that Crafty Fox Market is not responsible for costs incurred in your preparation for the market, including but not limited to, travel, stock, equipment or staff costs.
You will find our full T&C’s here.
For any queries, please email sinead@craftyfoxmarket.co.uk